Finance Records Management

In the highly regulated financial industry, legislation and mandates like the Sarbanes-Oxley and Gramm-Leach-Bliley Acts and SEC and NASD regulations have put records management at the forefront of Compliance policy.

Heavy Volume

Accutrac supports financial institutions by providing a proven powerful records management platform that can scale to support extremely large data stores across the enterprise.  Accutrac provides optimal performance while providing easy interfaces for end users and administrators alike.  By automating many processes, integrating with enterprise and legacy systems, Accutrac® facilitates heavy volume records management.

Financial Work Flow

Accutrac® has two decades of experience in adapting to our clients unique work flow requirements and has thus built a strong reputation for flexibility.  In the loan servicing sector, Accutrac® can configure many facets of the application including a flat hierarchical loan file structure and track unique records types and trailing documents, configure data fields to track critical dates, provide check boxes if a document of record is signed or not, imaged or not, for example. Investment banking groups may require integration with a corporate document management versioning system, investment/trading systems and email applications, to ensure retention compliance for electronic records, for example. When your solution calls for creative solutions for complex challenges, Accutrac® is the right choice. 

Security is Critical

Security is a major requirement for financial services organizations.  Rest assured knowing that Accutrac® XE™ is certified by the U.S. Department of Defense for optimal security and retention.  With robust control and access features, our clients can leverage existing network authentication protocols while providing options for deployment to end users via Internet server options. Security can be applied to users, groups as well as items while supporting Legal Holds management to support compliance.

Imaged Data Stores

Imaging in the financial sector continues to build momentum.  Therefore, there is now a growing requirement to properly classify and index imaged records to make them easily searchable while applying consistent retention and disposition policies.  Accutrac XE™ provides a robust system that can store imaged records in a central records repository and can link to existing image data stores.  This provides optimal management of all records both physical and electronic records in a single system.  Accutrac XE™ facilitates the indexing and classification of images with intuitive imaging functionality in addition to integrating with state of the art imaging distribution software systems for added productivity.

Email Discovery

With more people using email than ever before for communication, and with recent major headlines in the financial sector reflecting the need for email records management, Accutrac provides an ideal solution. Archiving emails is one thing but searching, retrieving, viewing, and applying retention is something entirely different.  In conjunction with official email records policies and procedures, Accutrac® supports email records compliance by empowering end users to classify and index emails into the corporate records database. This gets official records off the desktops into a locked-down enterprise system that centralizes the information, facilitates email discovery and searches, provides full text searching for attachments, while applying consistent retention rules to all records in the database including email.  This solution can help the financial organization mitigate risk and provide a defensible position for email records discovery.