Government Records Management

As records management becomes an increasingly critical issue for the public sector, government agencies  at all levels (city, municipal, county, state, federal/GSA) face unavoidable challenges including how to manage government records, from paper and electronic records to email, to improve employee productivity and morale, mitigate risk, and more effectively serve the needs of the public.

Government customers use Accutrac XE™ Records and Information Management (RIM) solutions to streamline and automate business processes, connect with legacy information systems, and access and manage records across the organization. Accutrac® solutions provide many advantages for government customers including:

Legislative Compliance

All government agencies must follow various laws and initiatives that impact record keeping activities including the Sabanes-Oxley Act, the Paperwork Elimination Act, and the Freedom of Information Act. Government agencies then have a need to standardize and implement consistent records policies and procedures, while reducing paper records and related storage costs, and facilitating access to information. Accutrac® provides a flexible and robust records management solution to meet these requirements while adding greater organizational security and control. Additionally, Accutrac XE™ has been rigorously tested and officially certified against the U.S. Department of Defense (DoD) 5015.2 Standard for records management applications.

Budget Impact

We understand how tight budgets drive new demands to control costs. Accutrac® helps government departments reduce costs through improved productivity and effective retention & destruction management while improving service levels to constituents. Accutrac® can support paper reduction initiatives, while implementing retention and record destruction policies and procedures in an easy to use and easy to administer system.

Get More Done

All agencies face the daunting challenge of finding the right information at the right time. Accutrac® provides a wide range of features and benefits to support increased productivity. With a number of automated features and advanced records tracking technology, Accutrac® has built a great reputation for streamlining records departments. Additionally, Accutrac® integrates with leading enterprise content management (ECM) solutions and imaging systems providing a centralized access point for searching, tracking, requesting, and ultimately destroying records.

Happy Campers

While systems have become more complex over time, Accutrac® has maintained a reputation for ease of use and administration.  This shortens the learning curve without taxing your IT department (while lowering anxiety and improving morale). With Accutrac®, your staff will be able to easily index, classify, search, and locate the records they need when they need them. And you’ll see more smiling faces.

Discovery Nirvana

Government Agencies generate and store large volumes of documents in numerous applications and business systems. The time and energy required for effective discovery can be exhausting. Failure to find your records may present a major liability problem for the agency. Accutrac is media agnostic; store engineering diagrams, boxes of Agreements, agency legal matter case filings, City Council emails, or mail room scanned correspondence. Whatever you need to track, we can manage it all.  Accutrac provides a flexible central repository to index, store, search, and locate all record types throughout their lifecycle. Don’t sweat the regulatory audits and legal requests; Accutrac® is the solution.