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Solutions For Records Management
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For nearly two decades, Accutrac® products and professional services have helped hundreds of organizations, representing a number of industries, accurately track and manage records and critical information to meet records and information management compliance objectives. Accutrac® provides a number of solutions for our clients. Creating and implementing a records management program is a critical part of every organization’s compliance planning. Accutrac’s software systems provide a central records repository that improves the ability of the organization to operate effectively and within the lines of current legal mandates. Accutrac software facilitates the proper management of records and empowers individuals to make informed business decisions while providing the organization to defend itself in the face of a legal battle. More on Compliance ... Keep Everything Forever (NOT!) Retention Management is a hot topic these days. Having a systematic retention program is a critical part of Compliance initiatives not to mention mitigating risk and lowering costs. Accutrac’s solution includes retention management and disposition/records destruction functionality to help implement an organization’s unique retention policies and procedures into Accutrac® to consistently manage records throughout their lifecycle including destruction. The added complexity of electronic records has created a need for consistently applying rules to both traditional paper records and e-records & email. Click here for more information on how Accutrac® helps organizations solve retention rules. Every records manager knows the pain of not being able to locate files, boxes, emails, scanned images and other record types. Moreover, executives are realizing the necessity to have new enterprise wide discovery capabilities as part of their Compliance objectives. Accutrac’s records management systems have robust searching and tracking capabilities to track records and critical information, regardless of media type. Through integrated bar code tracking and labels, bar code readers, advanced controls and audit trails, robust search and filtering, combined with an easy-to-use interface, Accutrac® has established itself as a leader in physical records tracking capabilities. Accutrac’s systems provide intelligent tracking features throughout their lifecycle, for instance, being able to easily tracking folder contents within a box, or a document within a folder. To help organizations find and track critical records, Accutrac® partners with 3M for advanced RFID solutions using wireless technology. For more information on RFID click here. By also providing a robust platform that accommodates electronic records and email, now records managers have one place to search for all records. Accutrac® provides powerful scaleable solutions to find and manage both physical and electronic records and email in a central repository. For more information on electronic records click here As records requirements have become more complex over the years, Accutrac® has continually responded to market demands with new technology and features while maintaining ease of use and administration. Accutrac’s intuitive interface speeds up the learning curve and enhanced security control features to easily add users, set privileges, create groups, modify data fields, configure property pages, enforce policies, for example. Accutrac® also includes a number of features to facilitate the many tasks of records management. For example, Accutrac® includes online shopping cart-like functionality to request records, offering viewing icons to quickly access electronic records, transmittal automation to facilitate new record container requests and transfers. Accutrac® supports imaging by enabling users to scan documents directly into the proper index in the Accutrac® database. In addition, Accutrac® integrates with leading imaging software applications like Omtool™’s AccuRoute® This integrated solution automates the indexing of scanned images directly into Accutrac® right from a scanning device or networked copier. Accutrac® also empowers end users by providing desktop integration with popular systems like Microsoft Office, Word, Outlook, Adobe Acrobat, and document management systems to index electronic file records into Accutrac® which can reduce paper costs, and facilitate future search and access of imaged records. Accutrac also automates many tasks that are typically handled via email or forms like records transmittals and new record container requests. More on imaging click here. Whether your organization has 50 employees or 50,000, Accutrac provides scalable solutions that can manage everything from basic physical records tracking, to global enterprise deployments for physical and electronic records in a powerful central records repository. So Accutrac® can provide a system that can handle your immediate needs as well as provide ongoing requirements in the future.
Our numerous clients include corporate and Fortune 100 clients, law firms of all sizes, and various municipalities, which can attest to our strong reputation for competent professional services in conjunction with our application’s ability to meet unique work flow requirements. Whether you’re tracking complex pleading indexes, require a link to federated databases, or need a system that can manage trailing documents for loan files, for example, Accutrac XE™ provides a powerful records management platform that can be tailored to your environment. |
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You can rest assured knowing that Accutrac XE™ has been given its stamp of approval by the Department of Defense meeting rigorous 5015.2 certification requirements for robust security and records management functionality. With advanced control and administrative features, your administrators will have tremendous control and flexible options for users, groups, and item type security. In addition, Accutrac can support the most demanding Retention and disposition rules and policies supporting both rule-based and time-based policies consistently for both physical and electronic records.